But life isnt always easy. Applying for an EC STEP 1. You must submit your evidence within FOUR WEEKS of submitting your EC. You will also be notified of the outcome of your claim via Portico. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. If you had previous extensions for the same assessment, state the most recent deadline. You can find a guide to submitting your claim on Portico on the UCL website. After that, it is your work, and we normally see it only in our capacity as examiners. Raise an Extenuating Circumstances claim via the Student Enquiry Centre Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. This step-by-step guide will clarify how to do that. uM*\)+(. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. What qualifies for extenuating circumstances? Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Q!GQe#8! You can make an EC claim through Portico. You can only defer time-limited assessments (e.g. UCL have a Self-Certification Policy in place for the 2022/23 academic year. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. /Tx BMC If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. 0 If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. You apply for extenuation via an online form. We are committed to providing extensions to these important partners in the application process as well should the need arise. Usually, you apply through your subjects department. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Students will not be entitled to their SoRA adjustment again on top of an EC extension. includes details of all the different support that is available to you. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. If you do not submit the requested evidence, your claim will normally be rejected. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. /Tx BMC However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream You can find a guide to submitting your claim on Portico on the UCL website. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. /Tx BMC You should receive a response withinone week of submitting the request for review. /Tx BMC If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Please avoid sending photographs that you think illustrate your condition. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If youre struggling with situations beyond your control, extenuating circumstances could help. Your EC will only be validated on receipt and evaluation of your evidence. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Back-to-back self-certified ECs are not allowed. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Letter from your doctor or medical practitioner). If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. You can self-certify for ECs within certain conditions. The information you need to support you with an extenuating circumstances claim can be found below. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. If you self-certify then you should hear 1-2 working days. Your evidence will need to cover the full period for which you are requesting mitigation. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Other universities may prefer to meet with you in person to decide how to move forward. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. This will come into effect for 2024 applications (i.e. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. /Tx BMC All illustrations must be discussed in the text. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Step 2: gather the relevant evidence for your application. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Source: Shutterstock This could be: More about As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. We provide opportunities for 300 staff and have an annual turnover of more . The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). London, E16 2RD Self-certified ECs: No earlier than 2 weeks before the deadline. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. ANYWAYYY enough about meeee plz dont leave me hanging. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Applying for an EC using self-certification. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. 419 0 obj <> endobj If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. You will receive a written response as soon as possible. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Appendices should be kept to a minimum and should not be used to get round the word limit. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. No. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream EMC Source: Shutterstock. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. A decision cannot be made until your evidence is received. After youve applied, youll need to wait for the decision. A decision cannot be made until your evidence is received. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Compiling the relevant documents and information can help speed your application along. These are referred to as extenuating circumstances. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Police/crime report (a crime number on its own isnotacceptable). Help us make this site better by telling us what you think about this page, University of East London E.g. This year, students will be allowed to self-certify (apply without formal proof) for an EC . You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Our job is to make sure you feel supported every day. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Do Share & Care schemes work for student accommodation? Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Make sure that you know what you need to submit and the deadline for submitting claims. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. HA how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. Appeals should be submitted within 10 working days of receiving your outcome. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Make sure you submit your application in plenty of time to reduce added stress. You will need to provide the additional evidence within four weeks of being contacted. Cha c sn phm trong gi hng. Need support during your admission journey? University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! PREPARE. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. %PDF-1.6 % We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility.
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